Melbourne Bead Expo 2025 – Trader booking – 8x2m

Description

Book your space for the Melbourne Bead Expo now.

Murrumbeena Park Community Hub, 28 Gerald St, Murrumbeena VIC 3163.

Saturday 11th October – Sunday 12th October 2025 – 9.30am to 4pm Saturday and Sunday.

Book early and your website will be added to our list of traders attending. You will benefit from early exposure to our promotions of the Melbourne Bead Expo.

TRADERS EXPO 2025 RULES AND INFORMATION

• All Traders MUST have Up to Date Insurance, including Public Liability Insurance. (COC – Certificate of Currency to be provided before the event).
• Merchandise sold may include beads, beads kits, bead making equipment, tools, patterns, books and educational material, wire, threads, findings, other accessories associated with assembling beads for jewellery, clothing, embellishment, artworks and household items.
• Power – There are ample power outlets. Bring your own extension cords. Power cords belonging to traders must be tested and tagged. For safety, please ensure you bring applicable tape to cover cables to avoid trip hazards.
• WIFI – Free WIFI is available the venue.
• No subletting of stalls without prior agreement with the Bead Society of Victoria.
• Pay in full on booking, or pay half now and half later.
• Traders must make final payments at least 2 weeks prior to the Expo.
• Cancellation requested by traders –
  • A $50 admin fee will be charged for refunds made up to 2 months prior to the Expo. i.e. full refund less $50.
  • A 50% refund (of the total cost not deposit cost) will be made between 10th August and 25th September.
  • No refund will be made within 2 weeks of the Expo.

DURING THE EXPO 2025

• You are required to trade for two full days, no pack up until after 4pm Sunday.
• Bump In will be Friday pm – time to be advised.
• Bump out must be completed on Sunday.
• Bead Society of Victoria members will direct traders to their allocated placements on arrival.
• Occupational Health and Safety Regulations (OH&S) state that children must not be onsite during Bump In and Out during the Expo.
• Identity badges will be issued and must be worn during the Expo.
• Security of your merchandise and vehicles during Bump in and Out is your responsibility. The Bead Society of Victoria or the venue management. accept no responsibility for the security of unattended goods.
• Any goods left behind, the Bead Society of Victoria INC accept no responsibility.
• Please ensure you keep the area tidy and remove all rubbish.
• You are booking a space of 8x2m. There is no right to extra space beyond what is booked
• Tables are not included in the cost, bring your own tables and/or racks, but they must fit within the allocated space. A limited number of tables are available to hire.
• Prior to the Expo we will send out a questionnaire to request details of your set up. You must respond to this so that we can plan the best use of the space.
• BSV reserves the right to limit displays that are taking up excessive space. 
• Please bring tables covers for your tables and to cover your goods at the end of the day for security reasons. Limited table covers can be provided by the BSV.
• Please bring signage for your business, to be displayed at your tables. BSV does not provide signage.
• Use only blue or white gum tack to adhere signage to the walls no nails or permanent fixtures.
• Any structure or boards used within your allocated table allotment provided by you must comply with OH&S standards. The BSV reserves the right to insist on removal of items, which may be considered unsafe.
• The Bead Society of Victoria has made provision through the venue management to ensure the safety and security of the traders and the public. Neither the BSV nor the venue management or any staff, employees or other representatives shall be held accountable for or liable for any damage, loss or harm to the person or property, or goods in transit to or from the Expo and during the Expo.

These points will be monitored throughout the Expo and the Bead Society of Victoria Inc reserves the right to ask you to remove items not clearly following the rules.